Government facilities

Transparent Facility Operations for Public Assets

Public asset management is held to a higher evidential standard than commercial property. Every decision may be reviewed, and the record must support it.

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The business problem

Accountability demands that records cannot meet

Public bodies must demonstrate that maintenance was performed, that contractors delivered what was paid for, and that asset registers reflect reality. When records are held in spreadsheets and contractor submissions, audit findings become inevitable and procurement decisions are hard to defend.

Maintenance delivery difficult to substantiateContractor performance reported by the contractorAsset registers not reconciled with installed equipmentAudit findings arising from record quality

The IntelliGrid approach

An auditable operational record by default

Work is evidenced at the point of delivery with photographs, readings and sign-off, contractor performance is measured from your own records, and the asset register stays current because operations depend on it. The audit trail is tamper-evident and attributable throughout.

Evidence captured at the point of deliveryContractor performance measured from platform recordsTamper-evident, attributable audit trailMulti-site reporting on a consistent basis

AI use cases

Contractor performance comparison

Providers compared on SLA, first-time fix and rework from your own data.

Asset condition exposure

Replacement demand quantified across the estate.

Consumption anomalies

Unexpected energy and water use identified across sites.

Sustainability opportunities

Estate energy reporting

Consumption and emissions reported across public buildings.

Retrofit prioritisation

Investment directed at measured worst performers.

Water efficiency

Loss detected across a distributed estate.

Challenges

What makes this environment demanding

Audit

Records that must withstand internal and external review.

Service performance

Delivery against contracted standards, demonstrably.

Contractor accountability

Verification that work paid for was actually performed.

Asset register

Accurate, current registers of publicly owned equipment.

Documentation

Certificates, permits and statutory records retrievable on request.

Multi-site reporting

Consistent reporting across many buildings and agencies.

Procurement

Evidence supporting maintenance and replacement decisions.

Transparency

Information that can be released or reviewed without rework.

Workflow

Evidenced service delivery

STEP 1

Plan

PPM and contracted routines scheduled per asset.

STEP 2

Assign

Work issued to qualified in-house or contracted resource.

STEP 3

Evidence

Photographs, readings and sign-off captured on site.

STEP 4

Verify

Completion confirmed against the contracted standard.

STEP 5

Report

Performance and evidence available for audit and review.

Public estate KPIs

Metrics reported by the platform. Values depend on your operation.

PPM compliance

Contracted routines completed on time

Contractor SLA

Performance by provider

Assets verified in the field

Open audit items

Outstanding documentation gaps

Business benefits

Delivery substantiated by evidence captured on site Contractor claims verifiable against your own records Asset registers that reflect what is installed Statutory documentation retrievable on request Consistent reporting across sites and agencies